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Finance Specialist

SUMMARY AND BRIEF DESCRIPTION OF THE ROLE

Responsible for accounts payable and payroll functions, and ensures that payments are processed both in a timely manner and in accordance with company policies and statutory regulations.

KEY RESULTS AREAS (KRAs)

1. Accounts Payable Management

  • Performs the day to day processing of accounts payable transactions to ensures that company finances are maintained in an effective, up to date and accurate manner.
    • Receives and verifies purchase orders, requisitions and invoices for goods and services.
    • Verifies that transactions, requisitions comply with the company financial policies and procedures.
    • Prepares payment vouchers.
    • Manages, records and prepares cheques (manual).
    • Handles data entry of invoices for payment procedure.
    • Maintains regular payable schedules.
    • Corresponds along with vendors and react to inquiries.
  • Provides administrative support in order to ensure effective and efficient office operations.
    • Maintains a filing system for all Payment Vouchers, Cash request and Replenishment of Debit Card and other financial files.
    • Ensures the confidentiality and security of finance-related files.

2. Payroll Management

  • Preparares and processes the payroll
  • Validates payroll disputes for adjustment
  • Prepares the final pay of resigned employees
  • Processes applications of payroll ATMs

3. Treasury Management

  • Monitors the bank accounts
  • Interfaces with Cash Forecast or Cash Flow (Philippine Peso and AUD) for projections of cash outflows and transfer of fund request

4. Records and Report Management

  • Prepares Financial Statement Schedules (Balance Sheet, Income Statement Schedule)
  • Prepares Monthly Bank Reconciliation
  • Prepares Fixed Asset Lapsing Schedule and Fixed Asset Register
  • Assists in preparation of analyses of month-end reports
  • Prepares the Financial reporting as required for filings to PEZA, BIR and other Government units
  • Prepares monthly, quarterly and annual tax returns

5. Performance Management

  • Ensures timely processing of the payroll
  • Ensures employee satisfaction through tasks and responsibilities related to proper payroll crediting
  • Ensures that purchase orders, advances, and payments are processed on time and in accordance with company policies
  • Ensures timely filing and payment of governmental reportorial requirements
  • Consistently achieves timely delivery of Financial Reports

6. Others

  • Provides assistance in preparing yearly budgets and conducting monthly comparison with actual results
  • Prepares and maintains regular communication with the direct manager
  • Assists the Finance Manager in the management of the Finance function
  • All other tasks that may be assigned by management from time to time.

JOB REQUIREMENTS

1. Education and Certification:

  • Bachelor’s degree in Accountancy, and must be a licensed Certified Public Accountant (CPA)

2. Work Experience:

  • 3+ years experience in finance, accounting, and processing of requirements for permits and reports; having PEZA experience is a huge advantage
  • 3+ years handling payroll functions
  • Experience in the business process outsourcing (BPO) industry is a plus
  • Experience in month-end closing processes, monthly projections, budgets, analysis

Qualifications

Skills Required




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